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Meredith Public Library Function Room/Maker Space/
Historic Study Room Policy
The Meredith Public Library provides access to the Function Room, Historic Study Room and Maker Space for the public in keeping with its mission to be the cultural heart of Meredith; a gathering place where community members can acquire and share knowledge. Meredith Public Library and Friends of the Meredith Library events take precedence over all other events.
Who may reserve the Function Room/Maker Space/Historic Study Room?
1. You must hold a Meredith Public Library card in good standing and be at least 18 years of age.
2. Any organization may reserve one of these rooms. There is a suggested $50 donation to the Friends of the Meredith Library for room use by any group hosting an event which will charge a fee for attendance such as a workshop or conference.
The Meredith Public Library has the right to refuse a reservation to any entity which does not meet the above criteria or which has not followed the Function Room/Maker Space/Historic Study Room rules in the past.
1. All written or online applications for Function Room, Maker Space, or Historic Study Room use must be submitted a minimum of two weeks prior to room use.
2. All groups must understand the maximum capacity for the rooms and agree to ensure they will not exceed the room capacity. If the capacity is exceeded, then the event can be shut down.
3. Use of the rooms as a place to conduct regular business is prohibited.
4. Groups are limited to one total Function Room/Maker Space/Historic Study Room reservation per month effective July 1, 2025.
5. Any promotion for a meeting or event at the library must be labeled “Not a library sponsored event” and must include your organization’s contact information.
6. Non-Library affiliated groups wishing to reserve the Function Room/Maker Space/Historic Study Room may not solicit donations or participate in any sort of fundraising activities.
7. The Function Room/Maker Space/Historic Study Room must be cleaned up and left in the condition they were found.
8. Any trash generated by the meeting must be carried out by the group.
9. Any organization showing a film or other materials during room use must have the licensing or permission to do so. Films and other materials shown in the rooms cannot violate Library policy.
10. Nothing may be hung on the walls or ceiling.
11. Use of alcohol, drugs, and tobacco products are not permitted on Library property.
My Function Room/Maker Space/Historic Study Room use request was rejected, but I would like to appeal this. What is the process?
Please fill out a “Request for Function Room/Maker Space/Historic Study Room Use Reconsideration” form and submit it to Library Director, Erin Apostolos, erin@meredithlibrary.org. She will get back to you within ten business days. If you are still unhappy with your response, she will then submit your form to the Meredith Public Library Board of Trustees who will review and discuss the form at their next regularly scheduled meeting.
Meredith Public Library Function Room/Maker Space
Historic Study Room Procedure
Which meeting rooms are available for reservation?
1. Function Room. Seats 102 theater style. 58 at tables. Maximum Capacity 170. This room is available when the library is closed and has access to a kitchen (no oven or stovetop) and two bathrooms. There are two video screens for presentations and a lectern. It is Zoom Meeting capable. Microphones and other equipment are available by request.
2. Maker Space. Seats 25. Space for arts, crafts, classes and demonstrations.
3. Historic Study Room. Seats 16 at tables. Smaller video screen can be used in the space.
* The Maker Space and Historic Study Room may only be booked for use during library hours and all events must end thirty minutes prior to the library closing. If a group is not using the Function Room when the library is closed, that group must also end its event thirty minutes prior to the library closing. Please note that the library does not open until 9:00 AM. Access to meeting rooms cannot be given until 9:15 AM. Because the Library is busy from July 1 through August 31 with Summer Reading events, please note that the Function Room will not be available for reservations to the public during that time frame.
How do I reserve the Function Room/Maker Space/Historic Study Room?
· Rooms must be reserved before use. Reservations must be submitted a minimum of two weeks before use.
· Rooms may be reserved by filling out the information on the Function Room/Maker Space/Historic Study Room Use Permit Form which is available:
o Online - visit www.MeredithLibrary.org and click on the Book A Room link to fill in the fields and submit the information online.
o In person - visit the circulation desk and ask for a physical copy of the Function Room/Maker Space/Historic Study Room Use Permit Form which must be filled out, signed, and returned.
If your question is not answered in this document or on the library website, call the library at 603-279-4303 and ask for Matthew or email Librarian@MeredithLibrary.org.
Reservations are not guaranteed until a completed Meredith Public Library Function Room/Maker Space/Historic Study Room use permit is submitted and approved (either via online form or paper form). Approval of requests are dependent upon meeting all of the criteria in this policy and room availability. Requests for rooms may be made no sooner than 3 months in advance.
Meredith Public Library Study Rooms Policy
The Meredith Public Library provides access to its study rooms for the public in keeping with its mission to be the cultural heart of Meredith; a gathering place where community members can acquire and share knowledge. Meredith Public Library and Friends of the Meredith Library events take precedence over all other events.
Use of library rooms is free of charge. If the room is not restored to its original order and requires extra custodial cleaning, or has been damaged in any way, the Meredith Public Library and the Town of Meredith reserve the right to bill the person who reserved the room for any unforeseen expenses or damages to our property at the sole discretion of the Library.
Individuals using rooms must comply with all library policies and shall immediately cease
actions deemed in violation of these policies upon request at the sole discretion of the Library staff. Access to rooms may be denied to individuals who violate library policies.
The Study Rooms are intended for the purposes of quiet study and discussion.
A person must be at least 14 years of age to reserve a Study Room.
Rooms are available from 9:15AM to fifteen minutes before Library closing time. Individuals or groups must be out of the rooms fifteen minutes prior to library closing time.
If the patron does not arrive within ten minutes after their scheduled time, the time will be made available for other patrons. Room reservations take precedence. A patron will be asked to leave a room when their time expires if another patron has reserved the room. Patrons who leave the room unattended for more than 15 minutes will forfeit their reservation and if the room is vacated prior to the reservation’s end time, the time will be made available for other users. Patrons who need to leave the Library during their reserved time can reschedule a reservation.
In order to provide as much access to the rooms as possible, use of rooms as a place to conduct regular business or as a place to hold office hours is prohibited.
Furniture may not be brought into or removed from a room without approval from Library staff.
Food is not permitted in the rooms. Drinks are permitted.
Storage space for groups is not available. The library shall not be responsible or liable for lost, stolen, or damaged private materials or equipment left in rooms.
Use of alcohol, drugs, and tobacco products are not permitted on Library property.
Meredith Public Library Study Rooms Procedure
What Rooms are available?
· Old Oak Study Room seats up to three people.
· Island Study Room seats up to four people.
· Mills Study Room seats up to four people.
· Lakes Study Room seats up to four people.
HHow do I reserve a room?
· Study Rooms must be reserved before use. Walk-in and online reservations are accepted. Reservations may be made up to two weeks in advance
· Rooms may be reserved:
o Online - visit www.MeredithLibrary.org and click on the Book A Room link.
o In person - visit the circulation desk.
o By email - send to Librarian@MeredithLibrary.org.
o Via telephone - call the library at 603-279-4303.
Reservations may be made for up to two hours per day. If no one else has reserved the room, the user may keep using it.